URBI AccountingIn Beta

Books That Close Themselves

A complete accounting engine for buildings: general ledger, payables, receivables, budgets, trust funds, and more than 40 reports, with AI working through all of it. Invoices read themselves, books arrive up to 90 percent pre reconciled, and an AI CFO writes the story behind the numbers.

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What's inside URBI Accounting?

A complete double entry accounting system for buildings: general ledger, payables, receivables, budgets, more than 40 reports, and trust accounting, with HERO AI processing the documents, reconciling the books, and writing the analysis. In Beta, inside URBI Premium.

A real general ledger

Double entry books with a chart of accounts seeded for your property type. Every invoice and expense posts its own balanced journal entry, so nobody hand keys debits and credits.

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Payables with control built in

Vendor bills run through approval chains with per approver limits, and board escalation when a spend needs a vote. Recurring bills, reimbursements, cheque printing, and 1099 and T4A summaries included.

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Receivables on autopilot

Charge schedules fire on their own, invoices generate with credits applied automatically, late fees check local law before posting, and autopay collects by card or bank debit.

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Budgets that watch themselves

Annual budgets with monthly grids, automatic overspend alerts, anomaly detection against three years of history, and a five signal AI forecast of where the year will land.

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More than 40 reports

Trial balance to reserve fund, rent roll to CAM reconciliation, on accrual or cash basis, exported as branded PDFs or bundled into a board package.

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Trust funds, provably separate

Every ledger line is tagged by fund, deposits are held as liabilities until resolved, and payouts can never sweep trust money into operating cash.

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The night shift

What happens while you sleep?

URBI Accounting runs a night shift. Every moment below happens on its own, every single day, for every property. Scroll from midnight to the coffee.

  1. Every day, 12:00 AM

    The old waySomeone downloads the bank statement in the morning and starts keying it into a spreadsheet.

    Every account reports in at midnight.

    Live bank feeds sync overnight across US and Canadian accounts, and payout and settlement data lands with them. Receipts forwarded to the property's receipts address are read on arrival too, so the night starts with everything already in the building.

    Handled by URBI Accounting

    Overnight intake

    New activity received

    Bank feeds

    Every connected US and Canadian account

    Also in

    Payout and settlement data alongside the feed

    Documents

    Forwarded receipts read by AI with a confidence score

    Nobody exported a thing

  2. Every day, 12:20 AM

    The old wayA bookkeeper ticks the bank statement against the ledger, line by line, for days.

    Matching runs in three passes, in a strict order.

    The rules you defined match first, and they are the only thing allowed to match without a person. Algorithmic matching on amount and date takes the rest. HERO reasons through the stubborn lines and drafts what it finds, then waits for your approval.

    Handled by HERO AI

    Reconciliation · Three passes

    Tonight's matching run

    Pass one

    Your rules, the only path that matches on its own

    Pass two

    Amount and date, across feed, ledger, and payouts

    Pass three

    HERO reasoning on what is left, drafted for approval

    Books arriving up to 90 percent pre reconciled

  3. Every day, 1:00 AM

    The old wayNobody notices the line ran over until the board asks about it in November.

    The budget checks itself before anyone asks.

    Overspend alerts fire on their own, and statistical anomaly detection compares the month against three years of history. The five signal year end forecast refreshes underneath it: trend, seasonality, live economic indicators, committed contracts, and an AI narrative.

    Handled by HERO AI

    Budget watch

    Budget vs actual, checked

    Overspend

    Flagged automatically on the lines that ran over

    Anomalies

    Compared against three years of history

    Forecast

    Five signals refreshed for the year end

    Waiting for you in the morning, not in November

  4. Every day, 6:00 AM

    The old wayA late fee goes out, and a lawyer explains it was never legal in that jurisdiction.

    No fee posts until the law says it can.

    Late fees are jurisdiction aware. URBI checks legality against the property's region before a single fee posts, so what reaches a resident is what the local rules actually allow.

    Handled by URBI Accounting

    Late fees · Jurisdiction check

    Screened before posting

    Region

    The property's local rules, loaded per building

    Check

    Legality confirmed before any fee is posted

    Posted

    Only what the jurisdiction allows

    Screened every night, every property

  5. Every day, 9:00 AM

    The old wayThe first of the month means raising the same charges on the same units by hand, again.

    The charges raise themselves.

    Automatic charge schedules fire on their own cadence, weekly through annual. Rent, fees, and assessments post to the right units without anyone opening a schedule to start them.

    Handled by URBI Accounting

    Charge schedules · Fired

    This morning's charges

    Cadence

    Weekly through annual, each on its own schedule

    Raised

    Rent, fees, and assessments across the property

    Hands on it

    None

    Nobody opened a spreadsheet

  6. Every day, 10:00 AM

    The old wayInvoices get built by hand, and somebody forgets to apply last month's credit.

    Invoices go out with the credits already applied.

    Invoices generate from the morning's charges with available credits applied automatically, monthly PDF statements follow, and autopay collects by card or by bank debit. By the time you sit down, receivables have already moved.

    Handled by URBI Accounting

    Receivables · Sent

    Invoices generated

    Built from

    This morning's charge schedules

    Credits

    Available credits applied automatically

    Collection

    Autopay by card, Apple Pay and Google Pay, or bank debit

    Monthly statements follow as branded PDFs

By the time you sit down, the busywork is done. And everything HERO touched is waiting for your approval, not already posted.

How do the books pre reconcile themselves?

Matching runs in three passes, in a strict order. The order is the point: the deterministic passes go first, and AI only ever suggests.

1

Your rules go first

Deterministic rules you define match the recurring lines instantly, and they are the only thing allowed to match without a person.

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2

The engine matches the rest

Amounts and dates line up across the bank feed, the ledger, payouts, and settlements, night after night.

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3

HERO takes the hard ones

The stubborn lines get AI reasoning. HERO can even draft the vendor and the reconciled expense from a single unmatched bank line, then wait for your approval.

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90%

Up to 90 percent of the books arrive pre reconciled before close. Month end then closes one bank account at a time, with HERO proposing balanced adjusting entries for whatever is left. It cannot post them. You approve, or you edit.

Budgets and reporting

Where is the year heading?

Budgeting in URBI is not a spreadsheet you revisit in November. The budget watches itself all year, and the AI CFO writes the variance story on top of it, calm and transparent for the board, direct with actions for the manager.

Annual budgets, monthly grids

Budgets built with monthly grids and groups, on a clean draft to active lifecycle.

Overspend caught for you

Automatic overspend alerts and anomaly detection against three years of history.

A five signal forecast

Trend, seasonality, live economic indicators, committed contracts, and an AI narrative.

Next year, already drafted

Next year's draft budget written by AI that learns how your property actually reallocates.

Cash flow you can see coming

A cash flow forecast with a 30, 60, and 90 day horizon and per line confidence.

40+ reports, one click away

Accrual or cash basis, prior period and budget comparisons, branded PDF letterhead, batch statements, and a configurable board package.

Trial BalanceIncome StatementBalance SheetGeneral LedgerCash FlowAR AgingAP AgingRent RollBudget vs ActualReserve FundSecurity Deposit LedgerDelinquencyCAM ReconciliationEstoppel StatementStraight Line RentVendor Tax SummaryVacancy and OccupancyWork Order Cost

Trust and audit

Why will your auditor love it?

Property accounting lives and dies on custody. URBI segregates funds in the ledger itself, not in a report generated after the fact.

Every line tagged by fund

Every ledger line carries its fund: operating, trust rent, trust deposit, or reserve.

Deposits stay liabilities

Deposits are held as liabilities until they resolve, never counted early.

Nothing is edited or deleted

Corrections post forward as new entries, so the trail never breaks.

A hard payout guardrail

Held trust and deposit funds can never sweep into operating cash.

Periods close and lock

One bank account at a time, with every close, reconcile, and reopen on a named, timestamped audit timeline.

One ledger, four funds

Operating

Day to day money, free to move

Trust rent

Held in custody, tracked line by line

Trust deposits

A liability until resolved, never revenue early

Reserve

Board disclosure ready at any moment

Does it fit the stack you have?

The books connect to the money itself, and to the tools your accountant already trusts.

QuickBooks Online, two way

A two way sync with URBI as the system of record and echo suppression so nothing books twice.

Live bank feeds

Connected feeds for US and Canadian accounts, syncing every night.

Autopay, however they pay

By card, Apple Pay and Google Pay, or Canadian bank debit with proper mandates.

Payout schedules you control

Daily, weekly, monthly, or manual, with weekly payout summaries and failure alerts.

Cheque printing

Calibrated templates with remittance stubs, printed straight from the payables run.

Tax documents, both countries

IRS and CRA formats, with 1099 and T4A vendor summaries included.

In action

What does a month look like?

Four moments from a set of books that keep themselves. Scroll to flip through the stack.

AI processing

Snap it, and it's booked

Photograph an invoice or forward a receipt to your property's own receipts address. AI reads the vendor, category, property, and period straight off the page and files it into the right ledger. Nothing gets typed twice.

Pre reconciled

Month end, already done

Every night the bank feed, payouts, and settlements sync, then matching runs in three passes: your rules first, the engine next, HERO on the stubborn lines. Up to 90 percent is pre reconciled before close, so month end is a review, not a rebuild.

AI CFO

The story behind the numbers, written

Every report can carry a daily AI written narrative: calm and transparent for the board, direct with actions for the manager. It embeds itself into the branded board package PDF before the meeting.

AI consolidation

One view of the whole portfolio

AI consolidation rolls every building into one set of statements while each property keeps its own ledger, reporting, and control. The portfolio picture without the spreadsheet stitching.

The Beta program

Beta buildings run the full engine early, with a direct line to the team building it, and their feedback shapes what ships. Accounting lands in URBI Premium, with Arthur for collections and Arthur for lease re signing arriving alongside it.

Join the Accounting Beta

Accounting, answered

Is URBI Accounting available today?

It is in Beta. Buildings in the Beta program run it now and shape what ships. Sign up for the Beta program and we will walk you through where it stands and when your building can start.

Is this a real accounting system, or AI bolted onto one?

It is a full double entry accounting engine built for buildings: general ledger, chart of accounts, payables with approval chains, receivables, budgets, trust accounting, and more than 40 reports. The AI is woven through that engine, reading documents, reconciling the bank feed, forecasting budgets, and writing the analysis.

What does the AI actually do?

It reads invoices and receipts straight off the page. It pre reconciles the books nightly, up to 90 percent before close. It writes an AI CFO narrative on your reports, calm for boards, direct for managers. It forecasts budgets from trend, seasonality, live economic indicators, and committed contracts. And it consolidates every building into one portfolio view. Everything it proposes waits for a person to approve; only rules you define can match on their own.

Does it replace QuickBooks?

It can stand alone, and it also runs a two way sync with QuickBooks Online, with URBI as the system of record and echo suppression so nothing books twice. Your accountant keeps their workflow while the books live in URBI.

How does it handle trust and deposit money?

Every ledger line is tagged by fund, so trust money is segregated in the books themselves. Deposits are held as liabilities until resolved, corrections post forward as new entries instead of edits, and payouts have a hard guardrail that never sweeps held trust or deposit funds into operating cash.

Which plan includes Accounting?

Accounting is part of URBI Premium, alongside Arthur AI and the advanced AI workflows. Pricing is custom by building and volume, so book a demo and we will scope it with you.

How do I join the Beta?

Book a demo and ask about the Beta program. We will look at your buildings, your current books, and whether the Beta is the right fit for your timeline.

Explore the rest of URBI

URBI Kore

The building operating system the books live inside.

URBI AI

HERO in the office, Arthur on the phones. One intelligence.

URBI Konnect

The marketplace side of the platform, for vendors and residents.

Book a Demo

Pricing is custom by volume: get your building's exact number in one conversation.

Close the books the new way, first

Join the Beta program and open a month where the filing, the reconciling, and the first draft of the analysis were done before you sat down.

Join the Accounting Beta