For K-12 schools and districts

The Orchestration Layer for School Districts

URBI connects safety, operations, and communication in one platform for school districts. Leaders get real time visibility, staff get one hub instead of ten logins, and parents get clear communication, with HERO AI and Arthur handling the repetitive work.

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See a Tuesday on URBI

Arthur

Text Message

Today · 8:41 AM

The heater in Room 214 is stuck off and I teach at 9

Logged + alerted facilities. Want me to book the library annex for your 9 AM class?

Yes, please

Done. The annex is yours 9:00 to 10:00 and the front office has been notified. Ticket #3308 created.

New work order

Drafted by HERO

Title

Heating fault, Room 214

Location

Room 214 · Second floor

Category

HVAC · Facilities

Assigned to

Facilities team

Priority

High

Library Annex

Booked, 9:00 to 10:00

Staff pass · Apple Wallet

A day in the life

What does a Tuesday look like on URBI?

A typical school day, from the parent voicemails that answered themselves overnight to the final bell that is no longer your finish line. Seven moments, each one the platform doing real work: Arthur with families, HERO AI in the office, Kore in the hands of every teacher and administrator.

  1. Tuesday, 8:00 AM

    The old TuesdayThe front office opens to a phone tree of parent voicemails.

    Parent questions answered before the first bell.

    Arthur answers for the school around the clock, across voice, SMS, email, and in app chat, in the district's tone of voice. Overnight questions about schedules, forms, and events arrive as logged conversations, not a morning backlog.

    Handled by Arthur

    Arthur · Overnight

    Three conversations, handled

    9:12 PM

    Field trip form question answered

    6:05 AM

    Early drop off policy explained

    7:38 AM

    Heating complaint from Room 214, flagged for facilities

    Arthur stayed on call all night

  2. Tuesday, 8:30 AM

    The old TuesdayChasing three systems to learn what happened since yesterday.

    One brief for the whole district.

    Role based dashboards give district leaders, schools, and parents the right information at the right time. HERO AI opens the day with what changed overnight, what is on today, and what needs a decision, in one fixed format brief.

    Handled by HERO AI

    HERO AI · Chief of Staff

    Tuesday morning brief

    Overnight

    Three parent conversations, one flagged

    Today

    Volunteer day, gym inspection at 2

    Needs you

    Approve the Room 214 work order

    Generated before the first bell

  3. Tuesday, 9:15 AM

    The old TuesdayA cold classroom becomes a sticky note on the custodian's door.

    A cold classroom becomes a work order, not a lost note.

    The teacher reports it in seconds and Kore tracks the work order from submission to completion, routed straight to the facilities team. Response times drop, nothing slips through the cracks, and the fix is on the record.

    Handled by URBI Kore

    Work order · New

    Heating fault, Room 214

    Reported

    By the teacher, from her phone

    Category

    HVAC · Facilities

    Assigned

    Facilities team, notified

    Status: Assigned

  4. Tuesday, 10:30 AM

    The old TuesdayVolunteer day means a clipboard, sticker badges, and no real record.

    Every visitor accounted for, no clipboard at the door.

    Visitor management tracks every guest with digital passes and security protocols, keeping the learning environment safe. The office knows exactly who is in the building and when, with a transparent audit trail behind it.

    Handled by URBI Kore

    Visitor management

    Volunteer day, 14 guests

    Passes

    Issued before arrival

    Check in

    Seconds at the front office

    Record

    Every entry logged

  5. Tuesday, 12:15 PM

    The old TuesdayA schedule change goes out by email, and half the parents find out at pickup.

    One update, every stakeholder.

    The assembly moves and one announcement reaches parents, teachers, and admins at once, in the app, by email, and on the hallway displays. In a real emergency the same channel becomes real time crisis alerts across every stakeholder.

    Handled by URBI Kore

    Announcement · District

    Assembly moved to 1:30

    Audience

    Parents, staff, and admins

    Channels

    App, email, hallway displays

    Emergencies

    Same channel, instant alerts

  6. Tuesday, 2:00 PM

    The old TuesdayThe community league books the gym by phoning whoever answers.

    The gym books itself for tonight.

    Facility bookings run through one scheduler with capacity aware confirmations and cancellation rules enforced. The evening community program books the gym, the record lands in the system, and nobody plays phone tag.

    Handled by The URBI App

    Facility booking

    Gym, tonight 6 to 8 PM

    Capacity

    Checked before it confirms

    Confirmation

    Sent automatically

    Record

    On file for the district

    Booked without a phone call

  7. Tuesday, 4:55 PM

    The old TuesdayLeave after dark with tomorrow's fires already smoldering.

    The final bell rings, and the district keeps running.

    Room 214 is warm again and the work order is closed with a full audit trail. HERO AI has the day summarized for district leaders, and Arthur has the night shift with parents. Staff go home. The platform stays on.

    Handled by URBI

    End of day

    Tuesday, closed out

    Work orders

    Room 214 resolved and logged

    Visitors

    Fourteen in, fourteen out, on record

    Tonight

    Arthur is on call

    See you Wednesday

Where URBI makes the difference

The Tuesday above runs on the same set of tools, every day of the school year. This is what districts get out of the box.

Real time crisis alerts

The same channel that carries pickup reminders becomes a building wide alert: every hallway and lobby screen flips to the emergency banner at once, while parents, staff, and agencies get the same message on their phones in the same second.

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Work order management

Streamlined maintenance tracking from submission to completion, reducing response times and facility downtime.

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Unified communication hub

One platform connecting parents, teachers, administrators, vendors, and agencies for seamless coordination.

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Visitor management

A front office verification desk with live pass counts, digital passes issued before guests ever arrive, and guest parking managed by QR with its own allowance. Every entry on the record.

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Transparent audit trails

Every visitor logged, every work order timed, every decision recorded. One audit trail a district auditor can actually follow, not a folder of screenshots.

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District wide insights

Role based dashboards across schools, programs, and operations, and a live 0 to 100 health score for every building, benchmarked against the platform and paired with its own quick win list.

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Crisis readiness

When it's real, how fast does the building know?

On an ordinary day, hallway and lobby screens carry announcements, events, and the lunch schedule. On the day it matters, an alarm becomes a proposed takeover, a person holds to confirm, and every screen in the building flips to the same instructions in seconds.

  • Every hallway and lobby screen carries the alert at once
  • A person confirms before anything fires. Always.
  • Parents, staff, and agencies get the same message on their phones in the same second
  • It clears on schedule, and the whole event is logged for the district

District questions, answered

Does URBI replace our existing school systems?

No. URBI is the orchestration layer, not another silo. It integrates with the systems a district already runs rather than replacing them, so you maximize the ROI on what you keep and consolidate only where it makes sense.

Who in the district uses URBI?

Every level of leadership sees their own view: superintendents get district wide insights and crisis readiness, operations leaders get streamlined oversight, principals get school level clarity on safety and engagement, and parents get direct communication and transparency.

How does URBI help in an emergency?

The same channel that carries everyday announcements becomes real time crisis alerts: instant notifications across parents, staff, and agencies at once, with hallway and lobby displays carrying an emergency takeover and a transparent audit trail afterward.

How much training does school staff need?

None. URBI is built to be intuitive, and documentation covers the rest. Teachers report a problem from their phone in seconds; the front office sees everything in one hub instead of ten logins.

Does Arthur talk like a school?

Yes. Arthur uses campus terminology (students, faculty, parents, facilities), answers families around the clock on voice, SMS, email, and in app chat, and never claims to be school staff. It presents as the school's assistant, escalates to your team when it is unsure, and logs every conversation.

Does URBI handle tuition and district money?

Accounting is in Beta, and it is seeded for education from day one: a chart of accounts built for schools, tuition reporting, AI processing of invoices and receipts, and books that arrive up to 90 percent pre reconciled before close. Ask about the Beta program when you book a demo.

Is K-12 different from URBI's other buildings?

The platform is the same building operating system that runs residential and commercial properties; for districts it is configured around safety, facilities, and family communication, with role based dashboards for each level of leadership.

One Connected Community

With URBI, districts stop patching together disconnected systems and start leading as one connected community.

  • A live health score for every school, with a quick win list for whichever one needs you today
  • Coordinated safety and crisis readiness
  • Facilities work that never slips through the cracks
  • Parents connected without extra admin work

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See real buildings already running URBI.

Not education? URBI also runs residential buildings and commercial buildings.