The best condo board voting and AGM software in 2026 is URBI, because it puts in app voting, eligibility verification, quorum tracking, AGM document distribution, and a permanent audit trail inside the same app residents already use every day. Condo Control, ONR, Pilera, BuildingLink, and Buildium follow.
How we ranked these
This list is ranked on one thing: the completeness of the governance stack. Quorum fails when voting lives on paper and documents live in email. So we looked for platforms that handle the whole governance loop in one place, inside the platform residents already open for packages, amenities, and news. That is the exact feature set where URBI documentably leads, which is why it sits at number one. On a different set of criteria, say front desk hardware or pure accounting, the order would change, and we say so in each entry. The criteria:
- In app voting residents can complete from their phone
- Eligibility verification, so only owners entitled to vote can vote
- Quorum tracking, so the board can see participation in real time
- AGM document distribution inside the same platform
- A permanent audit trail covering every vote and decision
Which platforms made the list?
1. URBI
URBI is a unified building management platform that replaces the patchwork of tools most condo corporations rely on today, and its governance suite is the most complete on this list. In app board voting shipped in October 2025 with eligibility verification, automated quorum tracking, and a full audit trail built in. The board secretary sees who has voted and who has not, and the platform sends reminders to the holdouts. AGM packages distribute through the document hub and news posts, with per resident tracking of who actually opened them, replacing the usual paper voting and fax or email PDF chains. Board decisions run through a real workflow with per vendor voting on RFPs, and every vote, role change, and action lands in a permanent audit trail. Because voting happens in the same app residents already use for packages, amenity bookings, and building news, participation is not a separate ask. It fits condo boards of any size that are tired of chasing quorum. Read more in the URBI residential overview or the condo board guide to building software.
2. Condo Control
Condo Control is one of the most feature rich platforms in the condo space, with more than 40 modules. Its e voting for board elections and community decisions is genuinely strong, and its governance tools are a real differentiator for board operations. It also covers virtual meetings, violation tracking, architectural requests, and QuickBooks integration. If your board wants proven e voting plus broad operational coverage, Condo Control deserves a serious look, and its pricing is competitive for small to mid size communities. Where it trails URBI is depth of AI and the polish of the resident experience. See the full breakdown in URBI vs Condo Control.
3. ONR
ONR is a newer community management platform with a modern, mobile native interface and a clear digital first philosophy. Its e voting comes with real time tracking, and it pairs that with a document portal, front desk and visitor management, and an AI assistant called ONI for data analysis and reporting. Boards that want to leave legacy software behind will like how current it feels, and its real time vote tracking is a highlight. The tradeoffs: a smaller market presence than the established players, pricing that requires a direct quote, and eligibility and audit capabilities that are less documented than URBI's.
4. Pilera
Pilera is a modular platform for community managers, sold a la carte so communities pay only for the modules they use. Its Ballot Bliss module handles surveys and election management, and PileraConnect reaches owners across text, email, phone, and even postal mail, which matters when older owners never open an app. Pilera Procure adds RFP management, which is uncommon in this segment. It fits management companies overseeing many communities who want to assemble exactly the toolkit they need. The flip side of a la carte is assembly: the governance loop spans separate modules rather than one integrated suite.
5. BuildingLink
BuildingLink is the longest established player in the space, founded in 1999 and used by over 5,000 residential communities. For governance, it offers a document library and board communications inside a platform with more than 65 modules, and its front desk and concierge tooling is unmatched, including offline capability. Luxury high rise boards trust it for good reason. Resident e voting, eligibility verification, and quorum tracking are not documented strengths, so boards whose core pain is the AGM itself will find the stack incomplete. For the wider picture, see URBI vs BuildingLink.
6. Buildium
Buildium is a popular choice for small to mid size property managers and small community associations, and it includes a board member portal, violation tracking, and clean accounting with online payment collection. It is often the first real software a growing management company adopts, and for straightforward accounting plus dues collection it does the job well at an accessible price point. Dedicated voting, quorum tracking, and AGM tooling are not part of its documented feature set, so it ranks last on this list's criteria while remaining a sensible pick for accounting led buyers. More detail in URBI vs Buildium.
How do the platforms compare at a glance?
| Platform | In app voting | Eligibility and quorum tracking | AGM document distribution | Permanent audit trail | Same app residents use daily |
|---|---|---|---|---|---|
| URBI | Yes | Yes, automatic | Yes, with read tracking | Yes, on every action | Yes |
| Condo Control | Yes, strong e voting | Not documented | Yes | Not documented | Yes |
| ONR | Yes, real time tracking | Not documented | Yes, document portal | Not documented | Yes |
| Pilera | Partial, via Ballot Bliss | Not documented | Partial, separate modules | Not documented | Partial, portal based |
| BuildingLink | Not documented | Not documented | Yes, document library | Not documented | Yes |
| Buildium | Not documented | Not documented | Partial, board portal | Not documented | Partial, resident portal |
"Not documented" means the capability did not appear in our research on that platform. Verify directly with each vendor before you shortlist.
Frequently asked questions
Why do condo boards keep missing quorum?
Because voting usually asks owners to do something unusual: show up in person, mail a paper ballot, or sign a proxy form. Every extra step loses people. When the vote lives inside the app owners already open for packages and amenity bookings, casting a ballot takes seconds, and automated reminders catch the owners who have not voted yet before the meeting, not after.
Does electronic voting replace the AGM?
No. It supports the AGM by collecting votes and distributing meeting packages ahead of time, so the meeting itself starts with quorum already visible. Rules for electronic voting vary by jurisdiction and by your own bylaws, so check both before switching. A platform with eligibility verification and a permanent audit trail makes it much easier to show the vote was run properly.
Which platform is strongest if URBI is not an option?
On governance specifically, Condo Control. Its e voting for board elections and community decisions is well established, and its governance tools are a recognized differentiator. ONR is worth a look if a modern mobile experience matters most. For the broader operations picture beyond voting, see our guide to the best condo management software.
What else does URBI do beyond voting?
Voting is one module of a full platform: maintenance and service tickets, amenity booking, packages, visitor management, events, payments, resident communication, and two built in AI agents, HERO for managers and Arthur for residents. The full story is in what is URBI.
If your board is still counting paper ballots and chasing proxies the week before the AGM, it is worth seeing the whole loop run in one app. Write to hello@myurbi.co and ask for a governance walkthrough for your building.
