Choosing Vendors and Marking Plain Ledger Lines

Use the Vendors step to decide which outgoing names should become vendors. Not every name in an expense entry is a vendor. System markers, reversals, and regular ledger lines can remain plain.

Choose what each name represents

1. Open Vendors.
2. For a known vendor, select Assign to existing and choose the vendor.
3. For a new vendor, select Create vendor. Review the name, choose Accounting vendor or Service-ticket vendor instead, optionally choose a default account, and select Create vendor.
4. For a name that is not a vendor, select Post to GL only, then confirm Post to GL only.
5. If the item is really an incoming payer item, select Move to Units and confirm Move to Units.
6. Select Continue when the vendor work is complete.

What you will see

Vendor suggestions may be ready to accept, or they may need your choice. Use Undo after a recent move or plain decision if you need to correct it. You can select several rows and use Accept suggestions, Post to GL only, Move to Units, or Exclude from the bulk bar.

Selecting Post to GL only removes the name from vendor work. It remains a plain ledger line, not a new vendor. Names such as system markers and reverse bank interest should not be made vendors just to clear the list.

If something goes wrong

• If you created the wrong vendor choice, use Assign to existing instead where shown, or correct the row before committing.
• If you exclude an entry by mistake, select Include again. It restores the row to exactly the state it was in before you excluded it, rather than dropping it back to unresolved.
• If an action cannot apply to every selected row, URBI leaves that bulk action unavailable and explains why. Resolve the affected row separately.
• If the list is empty, No vendors on this batch means there is no vendor work left. Select Continue to Review.