Core financial reports
Core financial reports are available to all property types. They give you a complete picture of the property's financial position and activity for any period you choose. Report layouts Core financial...
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Core financial reports are available to all property types. They give you a complete picture of the property's financial position and activity for any period you choose.
Report layouts
Core financial reports use two layouts depending on the type of data they display.
Caption: Four table layouts used across URBI reports. The Statement layout (S04a, top-left) is used by the Trial Balance, Income Statement, and Balance Sheet. The Ledger layout (S04b, top-right) is used by the General Ledger and Account Ledger: wider columns, landscape orientation, and a row for every transaction.
- Statement layout (S04a): compact, portrait-oriented. Summarizes account balances in a clean hierarchy. Used for Trial Balance, Income Statement, and Balance Sheet.
- Ledger layout (S04b): wide, landscape-oriented. Shows a row for every journal entry or transaction with running balances. Used for General Ledger and Account Ledger.
Basis toggle
Three reports in this category are basis-aware: Trial Balance, Income Statement, and Balance Sheet. When you switch the Accrual / Cash toggle in the controls bar, the numbers on these reports update immediately to reflect the selected accounting basis. The other reports in this category (Account Ledger, General Ledger, Equity Rollforward, Bank Reconciliation Summary, Uncleared Payments) do not show the toggle.
Reports
Trial Balance
The Trial Balance lists every account with its debit and credit totals for the selected period, confirming that the books are in balance. It is the starting point for period-end review: any account that looks unexpected here is worth investigating before closing the period. Available to all property types. Exports as a portrait PDF.
Income Statement
The Income Statement (also called a Profit and Loss) shows income and expense accounts for the period, grouped into a Revenue section and an Expense section, each with its own subtotal, arriving at a Net Income (or Net Loss) line at the bottom. Use the comparison overlay to stack the current period against the prior period, prior year, or budget to spot trends. Available to all property types. Exports as a portrait PDF.
Reserve contributions and reserve spending are reported apart from operating income, so the Net Income line reflects operating activity only. This report now agrees with Budget vs Actual and Expense by Account on every account's variance: overspending reads as a negative figure in red, underspending as a positive figure with a plus sign, in green.
When activity occurred in two or more funds during the selected period, the report also shows a separate net-income row for each fund. If you add the budget comparison, the Operating fund row shows the budget. Reserve and trust fund rows intentionally leave Budget and Variance blank, because the budget belongs to the Operating fund rather than to those funds.
Balance Sheet
The Balance Sheet shows assets, liabilities, and equity as of the report date: a snapshot of what the property owns and owes at a point in time. Switching basis changes how receivables and payables are recognized, which can materially shift the equity figure. Available to all property types. Exports as a portrait PDF, and as Excel or CSV.
Reading the Balance Sheet:
- A line under the title confirms the statement balances, for example "Assets 120,000.00 = Liabilities 20,000.00 + Equity 100,000.00". If it does not, a banner says how far out of balance it is, with a link to review the entries causing it.
- Negative amounts are shown in brackets.
- Use the comparison menu to set the Prior period end beside the report date. The report then adds a Change column and the percentage change for each line.
- Open any account line to see its entries with a running balance, starting from the opening balance, without leaving the report. You can also open that account's full ledger in a new tab.
- The Excel and CSV exports carry short notes drawn from your property's own figures.
Cash is now shown apart, operating from reserve. A single combined cash figure used to include reserve money the property is not free to spend day to day. The balance sheet now shows operating cash and reserve cash as separate lines, so a board can see what is actually available to operate on.
Balance sheet cash, before and after
| Old report | |
| Cash | Operating and reserve combined |
| Corrected report | |
| Cash, operating | Free to spend on the property |
| Cash, reserve | Set aside for large, occasional costs |
Totals will look different from older copies of this report. That is expected, not an error: the total is now split correctly rather than combined. See Reserve in Budgets and Reports.
Equity separates this fiscal year's net income from the accumulated result of earlier fiscal years. This makes it easier to distinguish the current year's result from prior years when you review the statement.
General Ledger
The General Ledger shows every journal entry posted to every account for the selected period, with a running balance column. It is the most detailed view of activity in the books and the primary tool for tracing any number back to its source transactions. Because it can be very wide, it exports as a landscape PDF. Available to all property types.
Equity Rollforward
The Equity Rollforward traces the movement in equity from the opening balance through contributions, distributions, and net income to arrive at the closing balance. It is useful for explaining year-over-year equity changes to board members or auditors. Available to all property types. Exports as a portrait PDF.
Account Ledger
The Account Ledger is a focused view of a single account: every transaction posted to it for the period, with a running balance. Use it when you need to drill into one account without the full General Ledger. It is not basis-aware (the toggle does not apply). Exports as a landscape PDF. Available to all property types.
How to open an Account Ledger:
- Click the Account Ledger card in the Reports page.
- The report opens with an account picker prompt asking you to select a billing account to view its ledger.
- Choose the account from the dropdown. The ledger loads and shows every transaction posted to that account for the selected date range, with a running balance.
Bank Reconciliation Summary
The Bank Reconciliation Summary shows the reconciled and unreconciled balances for a bank account as of the selected date, matching the GL cash balance against the bank statement balance. It is the standard supporting document for a completed reconciliation. Not basis-aware. Exports as a portrait PDF. Available to all property types.
Uncleared Payments
Uncleared Payments lists checks, transfers, and other payments that have been recorded in the GL but have not yet cleared the bank as of the report date. It helps identify stale or forgotten items before you close a reconciliation. Not basis-aware. Exports as a landscape PDF. Available to all property types.
PDF export
Reports export as PDF, Excel or CSV from the Export button. Portrait reports (Trial Balance, Income Statement, Balance Sheet, Bank Reconciliation Summary, and others) use a standard letter-size page with the property name and the management company in the header. The General Ledger rotates to landscape to fit its wide table, and so do the other wide ledger and detail reports. The core financial statements print in a clean black and white layout.
Related
- The Reports page: hub catalog, controls bar and Generate Statements
- Credit card processing fees in the GL: how Stripe card fees post automatically to account 5095 and where they appear in these reports