How to Read Budget Performance and Variance
The Budget vs Actual tab shows how your property's income and spending compare to the budget for any period you choose. You need at least Read Only permission to view it. Open the performance view In...
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The Budget vs Actual tab shows how your property's income and spending compare to the budget for any period you choose. You need at least Read Only permission to view it.
Open the performance view
- In the left sidebar, go to Accounting, then Budgets.
- The Budget vs Actual tab is open by default. The table shows the active budget's performance for the current year to date.
Switch the period
At the top right of the table, use the period controls to change what you see:
- YTD -- year to date (default). Shows all posted months from the start of your fiscal year to now.
- Full year -- shows the entire fiscal year, including future months.
- Month -- shows a single month. Use the left and right arrows to navigate between months.
Read the Budget / Spent / Variance table
The table has three columns: Budget, Spent, and Variance. It is split into two sections -- Income at the top and Expense below -- with a Net row at the bottom.
Understanding the Variance color:
- For expenses: green means you spent less than budgeted (good). Red means you spent more (over budget).
- For income: green means you collected more than expected (good). Red means you collected less (under target).
Expand a group to see member accounts
Groups show a combined Budget / Spent / Variance total. To see which accounts within the group are driving the spending:
- Click the expand arrow on a group row.
- The member accounts appear beneath the group, each showing their actual spend for the selected period.
Open the Full Budget view for month-by-month detail
The table on the main page is a summary. For month-by-month figures, reallocation tools, and allocation history, open the Full Budget view:
- Click View full budget (top right of the table).
- The Full Budget drawer slides in. Each row shows a horizontal month strip when expanded -- click the left chevron on any row to peek at all 12 months.
- Click the right chevron on any row to drill through to the underlying general-ledger transactions for that account.