Printing a batch of cheques
When you pay a run of bills by cheque, URBI writes the cheques for you: one per vendor, not one per bill, so a vendor owed three bills gets one cheque covering all three. Before you start: the layout...
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When you pay a run of bills by cheque, URBI writes the cheques for you: one per vendor, not one per bill, so a vendor owed three bills gets one cheque covering all three.
Before you start: the layout has to exist
Cheques print onto your own stock, so URBI needs your saved layout first. If none is saved, the run says so and takes you to set one up, then brings you back to the cheques it was holding. Nothing is lost while you go and do it.
No cheque layout saved yet
Set up where the fields sit on your cheque stock, and these cheques will be waiting when you come back.
See Calibrate and print for setting the layout up.
One cheque per vendor
Before the run goes ahead you see how the bills group and which numbers the cheques will take.
| Cheque 1042 · Northline Mechanical Ltd. | $14,550.00 |
| covers 2 bills | |
| Cheque 1043 · Cascade Elevator Service | $4,390.00 |
The numbers shown here are a preview taken from where your cheque numbering currently sits. The numbers that actually get used are assigned when the cheques are written, so if somebody else prints cheques in between, yours carry on from wherever the sequence really is.
Printing and confirming
The print dialog shows every cheque in the run, one page each, laid out on your saved layout. Only the cheques are shown, nothing else from the run.
After the print dialog closes, URBI asks whether they printed. This is a real question, not a formality: printers jam.
Did these cheques print?
3 cheques, numbers 1042 to 1044.
| Yes, all printed | Some did not print |
Saying some did not print lets you pick which, and those go back to being unprinted so you can try again. Confirming twice does not record it twice.
If a cheque needs redoing
- Reprint prints the same cheque again, with the same number. URBI asks you to confirm first and tells you how many times it has been reprinted, because a second piece of paper with the same number on it is a real thing in the world.
- Void cancels the cheque. The payments it covered go back to unpaid, and the cheque stays on record as voided rather than disappearing.
- Reissue voids the old cheque and writes a replacement with the next number, which is what you want when a cheque is lost or spoiled.
If a cheque did not get created
Very occasionally a payment goes through in a run but its cheque does not get written. The run says so plainly and offers to finish the job, rather than leaving a paid bill with no cheque behind it.
Cheques still being prepared
One payment in this run has no cheque yet. Create the missing cheques.
Running it again is safe. If the cheques already exist, URBI shows you the ones already written rather than writing a second set.