Choosing the payment date when you mark something paid
When you mark an invoice or an expense as paid, you now choose the date the money actually moved. Before, the system always used the moment you clicked the button, which meant a payment you received...
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When you mark an invoice or an expense as paid, you now choose the date the money actually moved. Before, the system always used the moment you clicked the button, which meant a payment you received on Friday and recorded on Monday was booked on Monday.
For a vendor bill, this is true only when you choose Record a payment made outside URBI in the Pay this bill pop-up. If you choose Send the payment through URBI instead, the date is the day URBI actually sends the money, and it is not editable, since a real transfer cannot be back-dated. See Releasing a bill for payment for the full choice.
Where to find it
The payment date sits at the top of the payment window, next to the account the money went into or came out of.
On an invoice: open the invoice and choose Mark as Paid, either from the list menu or from the button inside the invoice. Either way the payment window opens.
On an expense that isn't a vendor bill: open the expense and choose Mark as Paid.
On a vendor bill: open the bill, choose Pay this bill, then Record a payment made outside URBI. The payment window opens with the date field editable, the same as any other expense.
What dates you can pick
Today or any earlier day. Future days cannot be clicked at all. This is deliberate: recording money before it has moved puts your books out of step with your bank.
Only days in an open accounting period. If a period has been closed or locked, every day inside it is greyed out. The window tells you which period is in the way so you know what would need reopening.
If you somehow submit a date that is not allowed, the payment is refused and nothing is recorded. The window stays open with everything you typed still in place, and it explains which rule stopped it.
Why the date matters
The date you choose is the date the payment appears on in your books and on your financial reports. If you print a cheque afterwards, it carries that same date. Picking the real date is what keeps your records and your bank statement telling the same story.