Setting up a lease with a deposit and first rent

When you create a lease, you can set up the security deposit and the first rent payment at the same time.

The deposit

Enter the deposit amount on the Billing step, then choose:

• Unpaid - records the obligation only. Use this when you are still waiting for the money. Nothing is posted to your accounts.
• Paid - records the obligation and the receipt together. Choose the account the money landed in, the date, and the method.

If you leave the deposit amount at zero, the screen simply says the deposit is not required and asks nothing further.

First rent

Creating a lease now also creates its first rent charge and invoice, so you do not have to wait for the next monthly billing run.

Choose:

• Unpaid - creates the charge and the invoice. The invoice remains payable.
• Paid - additionally records the payment. Choose the account it landed in, the date, and the method.

First rent is always the full month

A lease starting on the 15th is still billed the full monthly amount for that month. This is deliberate: URBI does not prorate a new lease. Proration applies only when a lease ends mid-month, or on a transfer.

The monthly billing run knows about this charge and will not bill the same month again.

The deposit sends a notice

Setting up the deposit on a lease sends the same notices any other deposit sends: one when the obligation is recorded, and one when the money is received. Choosing Paid on this screen records both, so both notices go out. See Deposit notices: who is told and when.

The deposit and first rent are separate

They are two different transactions with two different accounts. Marking one as paid never affects the other, and each keeps its own receipt details.

If a save fails

Nothing is half-created. Either the whole lease, its deposit, its receipt, and its accounting entry are created, or none of them are. It is safe to fix the problem and save again: retrying does not create a duplicate.