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  4. /How to Void a Journal Entry (Open Period)

How to Void a Journal Entry (Open Period)

Voiding removes a journal entry from your ledger balance. Use it when an entry should not have been posted at all. This article covers voiding an entry that is in an open accounting period. Open the...

Last updated September 14, 2026

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All collections

Voiding removes a journal entry from your ledger balance. Use it when an entry should not have been posted at all. This article covers voiding an entry that is in an open accounting period.

  1. Open the General Ledger.
  2. Find the journal entry you want to void.
  3. Select the entry to open its details.
JE-0104, Repairs & Maintenance
Posted, $2,450.00 CAD, QuickBooks pending
Related Records Activity & audit Void entire entry
  1. Click the void action on that entry.
  2. Enter a reason for the void. A reason is required so the change is documented for your records.
  3. Confirm the void.
Void journal entry
This journal entry will be voided and removed from the ledger balance. The original row is preserved, and the full trail stays visible in Related Records and Activity & audit.
Reason for voiding, Required
Cancel Void journal entry

What happens after you void:

  • The entry's status changes to "Void."
  • The entry is hidden from the ledger by default, so your ledger stays clean.
  • Your ledger balance corrects itself right away (the amount is removed).
  • The Related Records tab keeps the connected expense, invoice, charge, payment, bank line, approval, board decision, and linked journal entries visible when they apply.
  • The Activity & audit tab shows the void grouped with who requested it, when URBI saved it, and what happened with QuickBooks.

URBI and QuickBooks are shown separately. The journal entry can be saved as voided in URBI while QuickBooks is still pending or has failed to sync. Clicking the void action again while the first request is still processing shows that the first request is already processing.

Activity & audit
URBI Saved
QuickBooks Pending
History Requester, approver, time, linked records

To see voided entries again: Use the "Void" status filter in the General Ledger. Voided entries are not deleted, they are just hidden until you filter for them.

General Ledger
Status filter Void
JE-0104 Void

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