How a Manual Amenity Booking Posts to Your Books

A booking paid manually goes through the same accounting path as a booking paid by card. The only thing that changes is where the money came from.

What gets created automatically

Confirming a manual payment creates, in the same step, without any extra action from staff:

• The booking's price transaction record(s), stamped with the method and reference you entered.
• An invoice, using the same AMN- numbering every amenity booking invoice uses.
• A balanced journal entry: every posted entry has matching debits and credits, exactly like the card path.

There's no separate "post to accounting" step. Confirming the booking with Manual selected is what triggers all three.

What's different from a card booking

• No Stripe. No PaymentIntent or Checkout Session is created, and the transaction carries no Stripe payment ID.
• No processing fee. Card payments can carry a Stripe processing fee depending on your property's settings; a manual payment never does, because no card network is involved.
• The journal entry's source note reflects the method. Where a card payment's entry is attributed to the payment link, a manual entry is attributed to the method you selected (for example "Cheque"), so anyone reviewing the general ledger later can see at a glance how the money came in.

Where to see it

Open the booking's Payment & Refunds tab and use View invoice to see the actual posted invoice, or find it directly under Accounting › Invoices by its AMN- number. See "Viewing the invoice from a booking" for the exact steps and what the permission gate looks like.

If posting doesn't happen right away

On rare occasions general ledger posting can fail to complete for a booking (a requires manual reconciliation state). If that happens, the View invoice row shows a disabled "Invoice not posted yet" state instead of a link, rather than pointing to nothing. Contact your accounting team if you see this on a booking that should have posted.