Budget, Cash Flow & Governance Reports
These reports live under Accounting > Reports on the left sidebar. Cards only appear when they apply to the selected property, so some reports will not be visible on every property. All reports on...
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These reports live under Accounting > Reports on the left sidebar. Cards only appear when they apply to the selected property, so some reports will not be visible on every property.
All reports on this page are available on the KORE plan unless noted otherwise.
Budget vs Actual
Who sees it: All property segments (residential condo/HOA, commercial, mixed-use).
The Budget vs Actual report compares what was budgeted for each account against what was actually spent or received, showing the dollar variance and percentage variance side by side. It uses the Budget Matrix layout, which presents accounts in columns across the top and months along the side so you can scan the full year at a glance.
What to look for:
- Rows highlighted in red or amber indicate accounts where actuals are tracking materially over or under budget.
- The "Total" row at the bottom rolls up all accounts for a quick period summary.
- Use the month picker at the top to select a single month, a quarter, or year-to-date.
PDF export: Exports as a landscape PDF so the full account matrix fits on the page. Each page repeats column headers and the property letterhead.
Caption: Budget Matrix variance layout (S04c), accounts across columns, months down rows, with dollar and percentage variance.
Caption: Landscape monthly Budget vs Actual PDF, column headers and letterhead repeat on every page.
Reserve Fund Report
Who sees it: Residential condo and HOA properties only.
The Reserve Fund Report shows the opening and closing balances of the property's reserve fund for the selected period, along with contributions received, interest earned, and withdrawals made. It is designed to support the annual reserve fund disclosure requirements common in condo/HOA governance.
Key fields:
- Opening balance, reserve fund balance at the start of the period.
- Contributions, amounts transferred into the reserve during the period.
- Withdrawals, amounts drawn from the reserve for approved capital projects.
- Closing balance, net ending position.
This report card does not appear on commercial or mixed-use properties because those property types do not carry a reserve fund in URBI.
PDF export: Portrait layout. Designed to be attached to board meeting packages or owner disclosure packages.
Cash Flow Statement
Who sees it: All property segments.
The Cash Flow Statement presents cash movement across three standard categories:
- Operating activities -- day-to-day receipts and payments. This section shows gross receipts (rent, fees, and other income collected, broken out by category) and a separate Refunds line for amounts returned to residents or tenants, so the operating inflow is clearly itemized rather than shown as a single net number, alongside operating payments (maintenance costs, management fees).
- Investing activities, capital expenditures and proceeds from asset disposals.
- Financing activities, loan draws, repayments, and equity contributions.
The bottom line shows the net change in cash for the period, which reconciles to the change in the property's bank balances.
Basis: This report is always prepared on the cash basis regardless of the accounting basis selected elsewhere. There is no basis toggle on this report.
PDF export: Portrait layout.
Caption: Landscape monthly PDF view, the Cash Flow Statement exports portrait, but this shows the shared landscape PDF shell used across monthly reports.
Cash Flow Forecast
Who sees it: All property segments. PREMIUM plan only.
The Cash Flow Forecast projects the property's future cash position based on scheduled receivables (upcoming charge cycles, lease renewals) and known or estimated outflows (recurring vendor contracts, budgeted capital expenditures).
How to read it:
- The forecast horizon is configurable (30, 60, or 90 days).
- Each row shows a projected inflow or outflow line item with the expected date and confidence level.
- The running balance column shows the projected bank balance after each item.
- Items derived from actual scheduled data (charge schedules, lease terms) carry a higher confidence than items estimated from historical run rates.
This report card only appears on properties on the PREMIUM plan. On KORE properties, the card is hidden.
PDF export: Portrait layout.
Service Ticket Summary
Who sees it: All property segments.
The Service Ticket Summary is a governance and operations view that aggregates service tickets for the selected period. It is designed for board reporting and management review, not for day-to-day ticket handling.
What it shows:
- Total ticket count, broken down by status (open, in progress, closed).
- Average time to resolution for the period.
- Ticket counts by category (e.g., plumbing, electrical, common area, amenity).
- Associated costs where expenses have been linked to tickets.
Common use: Attach to monthly board packages to show the volume and cost of maintenance activity, or use during annual budget planning to estimate maintenance spend.
PDF export: Portrait layout.