How to Record an Income Journal Entry and Attribute It to a Unit or Member

Use these steps when you need to record income directly in the General Ledger and tie it to a specific unit or community member.

Steps

1. Go to Accounting > General Ledger and select Create Journal Entry.

2. Select the unit this income belongs to using the unit picker at the top of the modal.

3. Enter your journal entry lines. Add at least one line that credits a revenue account and one line that debits a cash or bank account. URBI detects the income pattern automatically.

4. When the income pattern is detected, the "Also create income record" toggle appears. It is turned on by default. Leave it on if you want to attribute the income and create a paid income record.

5. Use the "Bill to" picker to choose who this income is attributed to:

   • Unit Account (the default): attributes the income to the unit's primary billing account. No specific member is singled out.
   • A specific community member: select any current occupant or member listed for that unit.

   Note: Save is not available until you choose a bill-to target.

6. Fill in any remaining journal entry details (date, memo, reference number) and select Save.

7. URBI posts the journal entry and creates a paid income invoice linked to it. The invoice appears in the member's or unit's billing history. If the unit or member did not have a billing account yet, one is created for them automatically.

If you do not want to create an income record

Turn the "Also create income record" toggle off before saving. The journal entry will be posted as-is. No income invoice is created, and the journal entry itself serves as the only record of the income. This is the right choice for income that does not belong to a specific unit or member (for example, a property-wide adjustment).