• Customers

Schedule a Demo

  1. Help Center
  2. /URBI Kore Accounting
  3. /Expenses and Payables
  4. /Choosing Operating or Reserve

Choosing Operating or Reserve

This article has moved. Funds are no longer specific to vendor bills, so the full explanation now lives with the rest of the funds documentation. Go to What a fund is for the four funds, where you...

Last updated August 26, 2026

URBI Kore Accounting
    • Accounting Settings: Overview
    • Accounting Settings: Troubleshooting
    • Cash Basis vs Accrual Basis in Financial Reports
    • Credit card processing fees in the GL
    • How to Configure the Fiscal Year
    • How to refund a payment and choose what happens to the charge
    • How to Set the Reporting Basis and Budget Rollover
    • Refund troubleshooting
    • Refunds now record whether the resident still owes the money
    • Unallocated Cash and the Suspense Row
    • What a card refund costs your property
    • What is new in accounting: bills, reports, and budgets
    • Where to Find Your Budget
    • Archiving Budgets and the Archived Section
    • Budgets: Overview
    • Editing the budget grid
    • Explaining your budget numbers
    • How to Activate a Budget
    • How to Adjust Budget Amounts by Percentage
    • How to Create a Budget
    • How to Create Groups
    • How to Duplicate, Rename, Archive, or Delete a Budget
    • How to Edit or Resume a Budget
    • How to Enter Amounts: Split or Monthly
    • How to Make a New Budget When One Is Already Active
    • How to Read Budget Performance and Variance
    • How to Reallocate Budget Funds
    • How to Use Spreadsheet Shortcuts
    • Modelling budget scenarios
    • Review and export budget performance
    • Starting a budget from last year
    • The Full-Page Budget Editor
    • Troubleshooting: Saving a Budget
    • Understanding the Budget Hierarchy
    • Why Can't I Activate This Budget?
    • Amending a contract's amount
    • Automatic payment and bank details
    • Bypassing board voting on a VARIABLE contract
    • Charging Back an Expense: The New Recovery Model
    • Choosing a Fund on a Journal Entry or a Payment
    • Choosing a Fund on an Expense
    • Choosing Operating or Reserve
    • Choosing the payment date when you mark something paid
    • Choosing which account the money moved through
    • Contract approval and how it expires
    • Creating a recurring contract
    • Enter a tax rate as a percentage
    • Expense Actions Now Update Instantly
    • Expense System, Troubleshooting
    • Expense System: Frequently Asked Questions
    • Expenses: Dates, Payment References, Refunds, and Recurring Schedules
    • FAQ and troubleshooting
    • Find and use HERO Bills
    • Finding voided expenses
    • For board members
    • Funds: FAQ
    • How a Reserve Expense Posts
    • How to Approve Expenses
    • How to Charge an Expense Back (Passthrough)
    • How to Create a Journal Entry With the Assistant
    • How to Create an Expense
    • How to Create and Manage Reimbursements
    • How to Forward a Receipt by Email
    • How to Record an Expense From a Receipt the Assistant Read
    • How to Require a Board Decision on an Expense
    • How to Set Up a Receipt Email Address
    • How to Set Up the Approval Chain
    • How to Use Expense Templates and Recurring Schedules
    • If a review rejects something that is already paid
    • Marking a Vendor Bill Paid
    • Paying instantly when you record a direct payment or quick expense
    • Paying several bills at once
    • Reading the Scheduled tab
    • Recording a Vendor Bill
    • Recurring contracts and board-decision tagging
    • Releasing a bill for payment
    • Renewing an expired contract
    • Reserve in Budgets and Reports
    • Reviewing a HERO-scanned receipt
    • Saving an expense as a template
    • Setting Up Reserve Spending
    • Tagging an expense to a board decision
    • The Expense System: Overview
    • Troubleshooting Email Receipts
    • Troubleshooting Funds
    • Understanding recurring contracts
    • Using the Inbound Email Log
    • Vendor Bills and the Operating/Reserve Fund Choice - Overview
    • Voiding an expense
    • Weekly Reminder for Bills Waiting for Review
    • What a Fund Is
    • What approvers see: the commitment summary
    • What changed for bank matching rules
    • What the review step means now
    • AI Assist for Balancing Your Accounts
    • Amenity and Event GL Posting: FAQ
    • Amenity and Event Payments: Automatic GL Posting
    • Attribute Manual-GL Income to a Resident or Unit: Overview
    • Claiming, releasing, or forfeiting a deposit
    • Classifying Vendors
    • Closing an Accounting Period
    • Correcting a Journal Entry Keeps Linked Payments and Invoices in Sync
    • Delete a Draft Journal Entry
    • Deleting or Deactivating a Chart of Accounts Row: Overview
    • Deposit notices: who is told and when
    • Draft Journal Entry Deletion FAQ
    • FAQ: Deleting or Deactivating a GL Account
    • FAQ: GL Account Management
    • FAQ: GL Void & Locked-Period Policy
    • FAQ: Recurring Journal Entries
    • FAQ: Why did my payment look detached after correcting a GL entry?
    • Filtering the General Ledger
    • Following a Payment to Its Invoices
    • Former Payer Balances
    • General Ledger and Invoice Display: Overview
    • GL Account Management: Overview
    • GL Period Close: Frequently Asked Questions
    • GL Upload Automation: Overview
    • GL Void & Locked-Period Policy: Overview
    • How a Manual Amenity Booking Posts to Your Books
    • How Deferred Deposits Post to Your Books
    • How deposit money moves: the accounting behind keep and return
    • How the Card Processing Fee Works in Amenity and Event Booking Accounting
    • How to Create a GL Account
    • How to Create a Recurring Journal Entry Schedule
    • How to Delete a Draft Journal Entry
    • How to Delete or Deactivate a GL Account
    • How to Edit a GL Account
    • How to filter General Ledger entries
    • How to Filter the Ledger with the Summary Cards
    • How to Fix an Entry in a Closed or Locked Period
    • How to Import Your Accounting History
    • How to Manage Account Groups
    • How to Reconcile and Close a Cash Account
    • How to Record an Income Journal Entry and Attribute It to a Unit or Member
    • How to Reopen a Closed Period or Account
    • How to Reverse an Import
    • How to Review Drafts and Use Run Now
    • How to Set a GL Account's Opening Balance
    • How to View an Amenity Booking's Invoice from the Booking Drawer
    • How to Void a Journal Entry (Open Period)
    • Import History: Bringing Your Existing General Ledger into URBI
    • Import History: Troubleshooting
    • Importing a Previous Fiscal Year
    • Mapping Payers to Units
    • Mapping Reference and Period, and Reading Your Import
    • Reading the Colours on Journal Entries
    • Recording a security deposit
    • Recurring Journal Entries: Overview
    • Renewing a lease
    • Resolving Orphans and Committing
    • Reviewing Account Proposals
    • See the transactions behind a report or budget figure
    • Setting up a lease with a deposit and first rent
    • Troubleshooting accounting drill down
    • Troubleshooting Draft Journal Entry Deletion
    • Troubleshooting: GL Void & Locked-Period Policy
    • Troubleshooting: Recurring Journal Entries
    • Understanding the Suspense Account (1900)
    • Uploading a GL File
    • What's Blocking My Period Close?
    • Account Credit - What It Is and Where It Comes From
    • Applying Account Credit to an Invoice
    • Changing the Account on a Draft Invoice
    • Charges in the Transaction Center
    • Charges: common questions
    • Choosing a billing day and End of month
    • Choosing How Tax Is Added to a Charge
    • Choosing Which Account an Invoice Posts To
    • Choosing Which Invoices a Payment Covers
    • Combined payments, accounting and refunds
    • Combined payments, reconciliation and rollout
    • Condo Fee Billing Activation - Overview
    • Condo Fee Owner and Billing Defaults - FAQ
    • Condo Fee Owner and Billing Defaults - Overview
    • FAQ: Invoice Debit Account
    • Filtering and Searching Transactions
    • Forwarded Invoices and Where Payments Land
    • Forwarded Invoices: Troubleshooting
    • How to assign or change a unit's primary billing account holder
    • How to filter transactions with the search bar
    • How to Refund a Payment on an Invoice
    • How to set up condo fees with an Owner
    • Invoice Debit Account: Overview
    • Primary Billing Account Holder, FAQ
    • Primary Billing Account Holder, Overview
    • Reading Forwarded Splits on an Invoice
    • Recording an Invoice That Was Already Paid
    • Refunding as Account Credit, and What Happens to the Card Fee
    • Resident combined payments, staff overview
    • Setting up condo fees: the three billing modes
    • Setting Up Tax Rates
    • Tax on Recurring Charges - Overview
    • Understanding declined charges
    • What happens to condo fees on move-out
    • What Tax Looks Like on an Invoice
    • Balance and Close a Bank Statement
    • Banking and Reconciliation: Overview
    • Cheque Alignment Guides, Overview
    • Cheque controls and the Cheques register
    • Cheque Printing, Overview
    • How to Calibrate and Print a Cheque
    • How to Connect a Bank Account
    • How to find a cheque, and what to do when it is locked
    • How to Match Transactions
    • How to Reconcile a Statement
    • How to Set Up Cheque Alignment With the Guides
    • How to Set Up Reconciliation Rules
    • Match a Bank Withdrawal to a Bill You Have Already Paid
    • Printing a batch of cheques
    • Record Money That Arrived in Your Bank Account
    • Tie a Refund to a Bank Line
    • Troubleshooting: Banking and Reconciliation
    • Backfilling your fiscal year
    • Connecting QuickBooks Online to URBI
    • Disconnecting and reconnecting QuickBooks
    • Handling Drift: Using Re-push to Restore
    • How the QuickBooks Online Sync Works
    • Mapping your accounts to QuickBooks
    • QuickBooks Notifications You Will Receive
    • QuickBooks Period Reconciliation Checkpoints
    • QuickBooks Shortcuts and Where to Find Things
    • Reading QuickBooks Sync Status: The Sync Pill
    • Reconnecting a Broken QuickBooks Connection
    • Understanding QuickBooks Sync States and Errors: A Glossary
    • Understanding the post-connect wizard
    • Using the Sync Console and Retrying Failed Transactions
    • What Syncs to QuickBooks Online: Reference
    • When a QuickBooks Checkpoint Goes Stale (and How to Refresh It)
    • Accounting drill down and report columns: common questions
    • AI CFO Narrative, Branded PDF Export & Batch Statements
    • Budget, Cash Flow & Governance Reports
    • Choose which columns a report shows
    • Core financial reports
    • Leasing & occupancy reports
    • Payables & vendor reports
    • Reading a statement and the Account Ledger
    • Receivables reports
    • Segment-specific reports (Condo / Commercial / Education)
    • The Reports page
    • Two new registry reports
    • Who can open accounting reports
    • How the Expense Category Sets Itself
    • How to Add a Vendor
    • How to Archive a Vendor
    • How to Edit a Vendor
    • How to Find a Vendor
    • How to Set a Vendor's Expense Category
    • Managing Vendors from Accounting
    • Merging duplicate vendor records
    • Troubleshooting Vendor Management
    • Vendor Management: Frequently Asked Questions
    • Where Some Settings Cards Moved
    • FAQ
    • Previewing What Is Owed
    • Settling a Balance on Its Own
    • Settling a Departing Owner's Balance: Overview
    • Taking the Payment
    • The Household List and "Also Leaving"
    • Troubleshooting
    • What Happens to Bills After Settlement
    • Who Can Do This
All collections

This article has moved. Funds are no longer specific to vendor bills, so the full explanation now lives with the rest of the funds documentation.

Go to What a fund is for the four funds, where you choose one, and what the choice changes.

You may also want:

  • Choosing a fund on an expense
  • How a reserve expense posts
  • Reserve in budgets and reports

What changed since this article was first written

When the Operating and Reserve choice was introduced, it appeared only on vendor bills. It now appears on every expense type: vendor bill, quick expense, reimbursement and direct payment. Journal entries and invoice payments additionally offer the two trust funds. If you read an earlier version of this article saying the choice was vendor-bill only, that is no longer accurate.

Was this article helpful?

Related articles

URBI Kore Accounting

Vendor Bills and the Operating/Reserve Fund Choice - Overview

Recording an expense as a Vendor Bill now works the way it always should have: it increases what you owe (Accounts Payable) and does not touch your cash. Cash only moves later, when you mark that...

Read
URBI Kore Accounting

Choosing a Fund on a Journal Entry or a Payment

Use this when you are posting a journal entry by hand, correcting one, or recording a payment against an invoice. These surfaces let you pick from all four funds, not just Operating and Reserve. On a...

Read
URBI Kore Accounting

Choosing a Fund on an Expense

Use this when you are recording an expense and need to decide whether it belongs to Operating or Reserve. Every expense carries a fund, and the choice sits right under the expense type. Open...

Read
URBI Kore Accounting

Choosing the payment date when you mark something paid

When you mark an invoice or an expense as paid, you now choose the date the money actually moved. Before, the system always used the moment you clicked the button, which meant a payment you received...

Read
All URBI Kore Accounting articlesAsk the URBI team
URBI

Transforming buildings with one platform powered by HERO AI.

Solutions

  • All Solutions
  • For Property Managers
  • For Building Operators
  • For Owners
  • For Finance Teams
  • For Businesses

Building Benefits

  • Residential Buildings
  • Commercial Buildings
  • Education Buildings
  • Senior Living

Products

  • All Products
  • URBI Kore
  • URBI Konnect
  • URBI AI
  • URBI Accounting (Beta)

Company

  • About Us
  • CareersWe're Hiring
  • Contact
  • Customers

Resources

  • All Resources
  • Help Center
  • Blog
  • Releases
  • System Status

Compare

  • Compare Us to Residential
  • Compare Us to Commercial
  • Compare Us to K-12

Legal

  • Security & Privacy
  • Terms & Conditions
  • Terms of Service for Konnect

© 2026 URBI. All rights reserved.

Privacy PolicyTerms of Service

Schedule a Demo