See the transactions behind a report or budget figure
Use drill down to understand the journal entries behind an amount. You need General Ledger permission to open ledger detail. Select a specific property before opening a report or budget. Drill down...
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Use drill down to understand the journal entries behind an amount. You need General Ledger permission to open ledger detail.
- Select a specific property before opening a report or budget. Drill down is not available in All Properties view.
- On an accrual basis Income Statement, Balance Sheet, or Trial Balance, select an account amount that you want to investigate.
An available account amount is visually distinct from a total.
Income Statement
| Account | Amount |
| Building and General Repairs | $2,274.22 |
| Net Operating Income | $39,105.78 |
- Review the matching account in General Ledger. Select a journal entry row to open its details.
- In Budget vs Actual, select an account or group row to open the transactions for that budget scope. Select a transaction row to open its journal entry details.
Budget detail opens beneath the selected account or group.
Budget vs Actual
| Account / group | Budget | Spent |
| 6410, Repairs & Maintenance | $2,500.00 | $2,274.22 |
6410, Repairs & Maintenance transactions
JE-3312, Sunrise Plumbing Co., $850.00
JE-3312, Sunrise Plumbing Co., $850.00
- To inspect the full period, select Spent or Net in Budget vs Actual. To review the full budget instead, select Total Budget or View full budget.
- Select YTD, Full year, or Month to keep the budget view and its drill down focused on the period you need.
The period selector changes the budget view.
FY 2026 Operating Budget, Budget vs Actual
YTD
Full year
Month
Cash basis, and the one place it now works
On cash basis reports, amounts are still not selectable, because the General Ledger is accrual only. That covers the Income Statement, Balance Sheet, Trial Balance and their siblings. Totals, variances, forecast figures and comparison figures never open transaction detail on any basis.
Budget vs Actual is the exception. A property reporting on a cash basis can now open the transactions behind a budget figure, the same way an accrual property can. Select the account or group row and the transactions open beneath it.
Read that list as the account's activity for the period rather than as arithmetic proof of the figure above it. A budget figure deliberately leaves reserve activity out, and the transaction list does not filter it the same way, so on a cash-basis property the two will not always tie to the cent. Where the figure and the list disagree, reserve activity is the first thing to check. See Reserve in Budgets and Reports.