Credit card processing fees in the GL
Note: This feature is pending deployment and is not yet live in production. This article will be updated and published once the feature is active. When a resident pays an invoice by credit or debit...
Last updated
Note: This feature is pending deployment and is not yet live in production. This article will be updated and published once the feature is active.
When a resident pays an invoice by credit or debit card, Stripe charges a small processing fee for the transaction. URBI now automatically records that fee as an expense in your General Ledger, so your books reflect the true cost of card payments without any manual entry required.
What changes for your books
For every card payment processed, URBI posts a journal entry that looks like this:
| Account | Description | |
|---|---|---|
| Debit | 5095 Credit Card Processing Fees | The Stripe fee for this card payment |
| Credit | 1010 Cash / Clearing | Offset to the clearing account |
The debit to account 5095 records the fee as an operating expense. The credit to 1010 reflects the net cash that actually settles to the property's bank account (the payment amount minus the fee).
This happens automatically, no action is needed from you. The journal entry is created at the same time the payment is recorded.
Where you will see this in URBI
Income Statement
The Income Statement now includes a line for Credit Card Processing Fees in the Expenses section. If the property has processed any card payments in the selected period, this line will appear with the total fees recognized as an expense.
Use the date range selector at the top of the report to see fees for a specific month, quarter, or fiscal year.
General Ledger
The General Ledger shows every individual fee as a separate transaction row posted to account 5095. Each row includes the date, a description referencing the payment it belongs to, and the debit amount. This is the most granular view, useful if you want to reconcile total card fees against your Stripe dashboard for a given period.
To filter to account 5095 specifically, use the Account Ledger report instead:
- Go to Accounting > Reports and select the property.
- Click Account Ledger.
- When prompted, choose 5095 - Credit Card Processing Fees from the account dropdown.
- Select your date range and generate the report.
Trial Balance
Account 5095 will appear in the Trial Balance as a debit-balance account in the expense section. If you run a Trial Balance for a period where no card payments were processed, the account will not appear.
Which payments and properties are affected
- Card payments only. This applies to credit and debit card payments processed through Stripe. ACH, Interac, and manual payments are not affected, no fee entry is recorded for those payment types.
- Card-enabled properties only. The fee recognition is active on properties where card payments are enabled. Properties on the STARTER (basic) tier or properties without card payments configured will not see account 5095 activity.
Related
- Core financial reports, Income Statement, General Ledger, Trial Balance, and Account Ledger in detail
- Accounting Settings: Overview, fiscal year, reporting basis, and other foundational configuration