Import History: Bringing Your Existing General Ledger into URBI

What it is

Import History lets you bring a property's existing general ledger (its accounting history) into URBI from a CSV or Excel (.xlsx) file you export from your old system. URBI reads the file, proposes matches for its accounts, units (or suites/rooms, per your property), and vendors, and where none exist yet, proposes creating them, then posts the history as journal entries so your books start with the right balances. You review and confirm each proposal before anything posts, so the Resolve steps are mostly verification, not manual matching from scratch.

It works with CSV or Excel exports from Yardi, Buildium, AppFolio, QuickBooks, and most other accounting systems. URBI uses AI to detect the column layout for you, so you do not have to format the file yourself.

Who can use it

Import History depends on the property's subscription plan:

• Basic plan: the Accounting area is not available, so there is no Import History tab.
• Core plan: you can import a trial balance only. This sets opening balances for each account, but does not bring in line-by-line transaction history.
• Premium plan: you can run a full import with detailed journal entries for the current fiscal year, plus a single opening-balance entry for everything before it.

Where to find it

Open the Accounting page, click Accounting Settings, then choose the Import History tab.

Once an import is committed, those entries are read-only. You can reverse a whole import if needed, but you cannot edit individual imported entries; create a correcting entry instead.

See also: GL Upload Automation covers how URBI auto-creates accounts, vendors, and unit billing accounts during the import, and how items it cannot confidently resolve are held for you to assign or exclude.