Cheque Printing: Overview

URBI can print cheques for your expense and reimbursement payments directly from your browser, one cheque per 8.5×11 page, aligned to your own cheque stock. You calibrate the printable fields once and save the layout as a profile for that property. To reuse it elsewhere, import or copy it: each property keeps its own copy.

Cheque printing is available when accounting is switched on and the property's plan includes cheque printing. Anyone with permission to manage accounting settings at a property can set it up.

What it does

• Prints a cheque per page on standard US Letter cheque stock, with a matching remittance advice stub (business copy + payee copy) so a vendor or government office can reconcile the payment on their side.
• Field calibration lets you position each field (payee, date, amount, amount-in-words, memo, cheque number, payer address, signature line) to match your pre-printed cheques, by dragging on a preview or nudging exact X/Y millimetre values.
• Property layouts: a calibration profile belongs to one property. Changing or deleting it never affects another property. Copy it to your other properties, or import one from a property you belong to.
• Rich remittance: the stub can include the vendor's legal name, address, account number and tax number, the PO and invoice numbers, description, GL account, and the subtotal/tax/total.

What it does NOT do

• It does not move money or change any accounting record. Printing (and reprinting) is display-only: no journal entry, no status change.
• It does not assign cheque numbers automatically. The number printed comes from the payment's reference; a reprint reuses the same number.

Where to find it

• Calibration: Property Settings → Accounting → the Cheque Printing card → Manage (opens the Accounting Settings drawer on the Cheque Printing tab).

• Printing a cheque: from an expense that was marked paid by Check, or from a reimbursement; see "How to calibrate and print".